Office moving Wrocław
For a small or medium-sized business, moving premises means several weeks of organisation and one critical weekend. We plan office moving in Wrocław so that on Friday afternoon your team shuts down their computers in the old office, and on Monday morning they sit down at the same workstations in the new one – whether that is in an office block on Legnicka Street, near Plac Grunwaldzki or in a renovated tenement building in the city centre.
An office move plan, step by step
| When | What happens |
|---|---|
| A few weeks before | survey of both premises, quote, setting the date and a contact person on the company's side |
| Two weeks before | floor plan of the new office with numbered workstations, booking lifts and loading bays in the buildings |
| A week before | delivery of boxes, staff pack their desks and personal lockers |
| Last working day | the IT department disconnects the equipment, the crew packs computers and printers |
| The weekend | disassembly, transport, furniture assembly and set-up according to the floor plan |
| First day in the new office | minor adjustments, collection of empty boxes |
A labelling system that saves Monday morning
Every workstation gets a number from the plan of the new premises. The same number goes on the employee's desk, pedestal, chair, monitor, computer and boxes. On site, the crew doesn't have to guess what goes where – they simply set everything out according to the floor plan. That way, nobody spends Monday looking for their docking station in a box belonging to a colleague from another department.
What we move from offices
Workstations
Height-adjustable desks, pedestals, chairs, monitors and computers. We pack equipment in bubble wrap and transport it upright.
Archives and documents
Binders in boxes labelled with the cabinet and shelf number. Sensitive documents can travel in locked, sealed containers supplied by the company.
Meeting rooms and reception
Conference tables, screens, filing cabinets, reception desks and office kitchen equipment.
Office block or tenement building
Modern office blocks usually have a goods lift, a loading bay and security, but also house rules: the work has to be registered in advance, and access to the delivery area is often only possible at set times. Offices in city-centre tenement buildings have the opposite problem – no lift, a narrow stairwell and on-street parking. During the survey we check both premises for this, because it determines the size of the crew and the working time.
On the company's side
- Appoint one person to make decisions on moving day.
- Agree working hours and access to goods lifts with the managers of both buildings.
- Make sure your IT department disconnects the servers and network – we will transport the equipment.
- Give your staff the packing rules and the deadline for clearing their desks.
While you are moving your office
Moving premises is a good time to get rid of old furniture and unused equipment – we can take it away on the same date. If your new office isn't ready in time, the furniture and equipment can wait in our warehouse in Wrocław. Larger relocations covering several floors or locations are described on our office relocation page, and you will find the range of extra work in our additional services.
Office moving in Wrocław – questions
Can you move our office at the weekend?
Yes, that is the most common option. We also work in the evenings after the office closes, if the building allows it.
Do you connect the computers in the new office?
We set up the equipment at the workstations and arrange it according to the labels. Connecting to the network and configuration are left to the company's IT department.
How long does it take to move an office with a dozen or so workstations?
With good preparation, it is usually done in one day. The floors, the lifts in both buildings and the amount of archive material all play a part.
Can you move the office in stages?
Yes. We move department by department, so part of the team can keep working without a break.
What documents does the company receive?
A contract setting out the scope of work and the date, a VAT invoice and information on the protection of your property under our liability insurance of up to PLN 500,000.
Let's plan your office move
Book a survey – we'll prepare a schedule and a quote that fit the way your company works.
Free quote